Policy - Groundskeeping Responsibilities

Section: Human Resource Policies  
Policy Owner: Ignition633 Ministries Nigeria Human Resources  
Policy Name: Groundskeeping Responsibilities Policy   
Origination Date: November 2024 

Purpose
The purpose of groundskeeping responsibilities in a Ministry's policy is to ensure that the Ministry's outdoor spaces are well-maintained, safe, and visually appealing. This supports the ministry's mission by creating an environment that is welcoming, functional, and reflective of its values.

Scope
It includes the care and maintenance of all outdoor areas, such as lawns, gardens, pathways, parking lots, and recreational spaces. It covers tasks like lawn care, landscaping, irrigation maintenance, trash and debris removal, plant care, and safety inspections. 

Definition
Groundskeeping: is the practice of maintaining and caring for outdoor spaces, including lawns, gardens, pathways, and other landscaped areas, to ensure they remain clean and safe.
Responsibilities: refer to the duties or obligations assigned to a person or group, requiring them to perform specific tasks or meet certain standards. 

Groundskeeping Responsibilities Policy
Equipment Operation
They operate and maintain various equipment and tools such as lawnmowers, trimmers, leaf blowers, chainsaws, and other landscaping equipment.

- Safety Inspections
 They inspect outdoor areas for potential hazards, such as broken fences, uneven surfaces, or fallen trees, and take appropriate measures to address safety concerns.

- Seasonal Maintenance
 Groundskeepers perform seasonal tasks like snow removal, salting walkways, and leaf collection during the fall.

- Record Keeping
 They maintain records of maintenance activities, including work performed, materials used, and equipment maintenance, for tracking purposes.

- Customer Service
 In certain settings, groundskeepers interact with visitors or residents and provide assistance or information regarding the grounds and facilities.

- Pest Control
 Groundskeepers may be responsible for identifying and controlling pests, such as insects, rodents, and weeds, using appropriate methods and chemicals.

- Training and development
 Groundskeeping staff are encouraged to participate in ongoing training and professional development opportunities to enhance their skills and knowledge. The organization will provide necessary training related to safety, equipment use, and best practices in ground maintenance.

- Performance review
Groundskeeping staff will undergo regular performance evaluations usually quarterly per annum (once every three months), to assess their adherence to this policy and overall job performance. Feedback will be provided to support continuous improvement and address any area of concern.

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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.