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Procedure - How To Maintain Equipment

Section: Human Resource Procedures
Procedure Owner: Ignition633 Ministries Nigeria Human Resources  
Procedure Name: How To Maintain Equipment Procedure
Origination Date: December 2024

Purpose
This procedure establishes clear guidelines for maintaining church/outreach equipment at Ignition633 Ministries. It ensures that all equipment remains functional, reliable, and safe for use during ministry activities.

Scope
This procedure applies to staff and volunteers responsible for handling equipment, including musical instruments, electronics, and accessories. Proper maintenance promotes optimal performance and extends the equipment's lifespan.

How To Maintain Equipment Procedure
Drums
- Clean the drums using a soft cloth and mild soap to wipe down the drums and pedals.
- Inspect the drumheads by checking for any signs of wear, tear, or damage. Replace the drumheads if necessary.
- Tune the drums to ensure they sound their best to avoid slacking
- Store the drums properly in a dry, cool place, away from direct sunlight.

Keyboard
- Dust the keyboard using clothes or air to remove dust and debris from the keys and crevices.
- Clean the keys using a soft cloth and wipe down the keys.
- Inspect the keys, checking for any stuck or damaged keys. Replace the keys if necessary.
- Regularly update the keyboard's software to ensure it's running smoothly.

Guitars (Base and Acoustic)
- Use a soft cloth and mild soap to wipe down the guitars.
- Regularly inspect the guitars for any signs of wear, tear, or damage.
- Regularly tune the guitars to ensure they sound their best.
- Keep the guitars in a dry, cool place, away from direct sunlight.

Laptops
- Regularly update the operating system to ensure it's running smoothly.
- Run disk cleanup to remove unnecessary files and free up space.
- Regularly scan the laptop for malware and viruses.
- Use air to remove dust and debris from the laptop's vents and crevices.

Smart TV
- Use a soft cloth to wipe down the screen.
- Regularly check the TV's connections to ensure they're secure.
- Regularly run a channel scan to ensure the TV is receiving all available channels.

Sound Card
- Update the sound card's drivers to ensure it's running smoothly.
- Remove dust and debris from the sound card.
- Check the sound card's connections to ensure they're secure.
- Regularly run a test to ensure the sound card is working properly.

Microphones
- Regularly inspect the microphones for any signs of wear, tear, or damage.
- Regularly check the microphones' connections to ensure they're secure.
- Keep the microphones in a dry, cool place, away from direct sunlight.

Sound Board
- Use air to remove dust and debris from the soundboards.
- Regularly check the sound board's connections to ensure they're secure.
- Regularly run a test to ensure the sound board is working properly.
- Regularly update the sound board's software to ensure it's running smoothly.

Speakers
- Use compressed air to remove dust and debris from the speakers.
- Regularly check the speakers' connections to ensure they're secure.
- Regularly run a test to ensure the speakers are working properly.
- Keep the speakers in a dry, cool place, away from direct sunlight.

Cables and Cords
- Inspect the cables and cords for any signs of wear, tear, or damage.
- Keep the cables and cords in a dry, cool place, away from direct sunlight.
- Label the cables and cords to ensure they're easily identifiable.

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This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.

For any questions or further assistance regarding this procedure, employees should contact the HR department at hr.nigeria@ignition633.org

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