Procedure - Equipment Maintenance

Section: Human Resource Procedures
Procedure Owner: Ignition633 Ministries Nigeria Human Resources  
Procedure Name:  Equipment Maintenance Procedure
Origination Date: December 2024 

Purpose
This procedure establishes clear guidelines for the maintenance of the Firebrand Football Academy equipment within the Ministry. It aims to ensure that all equipment, including balls, uniforms, goalposts, and protective gear, is properly cared for to extend its lifespan, maintain safety, and ensure optimal performance. 

Scope
This procedure applies to all members of the Firebrand team and coaches involved in the use and maintenance of equipment. It includes guidelines for regular cleaning, inspecting for damage, proper storage, and timely repairs. It covers the organization and labeling of equipment, monitoring usage, and the replenishment of supplies such as first aid kits and educating players on proper equipment care.

Equipment Maintenance Procedure
Regular Cleaning
Clean all equipment, including balls, cones, bibs, and goalposts, after every use to remove dirt, sweat, and debris. 

Inspect for Damage
Check for wear and tear on balls, nets, and protective gear regularly to identify any damages that need repair or replacement. 

Proper Storage
Store equipment in a dry, cool, and well-ventilated area to prevent damage from moisture, heat, or pests. 

Inflate Footballs Correctly
Maintain the correct air pressure in footballs as per manufacturer guidelines to ensure optimal performance and longevity. 

Label and Organize
Use labels or markings to identify team equipment and keep items organized for easy access and inventory management. 

Maintain Uniforms and Kits
Wash team uniforms and kits after each use and store them properly to prevent fading, shrinking, or damage. 

Repair Immediately
Address minor damages, such as tears in nets or loose straps on protective gear, promptly to avoid further deterioration. 

Schedule Periodic Deep Cleaning
Conduct a thorough cleaning of all equipment and storage areas periodically to maintain hygiene and prolong usability. 

Monitor Equipment Usage
Assign a team member or coach to track equipment use and ensure items are used responsibly and returned in good condition. 

Replace and Refill  
- Regularly check first aid kits and replenish supplies, such as bandages, antiseptics, and ice packs. 
- Regularly review the condition of all items and replace any equipment that is no longer safe or functional.

Educate Players on Care
Teach players the importance of handling equipment responsibly and maintaining cleanliness after use.

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This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.

For any questions or further assistance regarding this procedure, employees should contact the HR department at hr.nigeria@ignition633.org