Policy - Confidentiality & Electronics Policies
Section: Human Resource Policies
Policy Owner: Ignition633 Ministries Nigeria Human Resources
Policy Name: Confidentiality &Electronics Policies
Origination Date: August 2025
Purpose
The purpose of this policy is to safeguard all confidential and proprietary information entrusted to employees of Ignition633 Ministries. It sets the standard for how such information should be handled to protect the privacy, security, and integrity of the Ministry, its personnel, partners, and associated entities. By adhering to this policy, employees help maintain the trust placed in the Ministry and prevent any unauthorized use, disclosure, or exploitation of sensitive information.
Scope
This policy applies to all current and former employees of Ignition633 Ministries, regardless of position or length of service. It governs the handling, storage, access, and disclosure of confidential information, whether in physical or digital form. This includes, but is not limited to, financial records, personal data of employees and partners, information entrusted by external parties, and private spaces within the Ministry. The policy remains in effect both during and after employment, and any breach—whether intentional or accidental—may result in immediate termination and potential legal action.
Confidentiality
We designed the ministry's confidentiality policy to explain how we expect our employees to treat confidential information. Employees may sometimes unavoidably receive and handle personal and private information about colleagues, partners, and our ministry. We want to make sure that this information is well-protected.
Confidentiality Policy
Confidential and proprietary information is secret, valuable, expensive, and easily replicated. Common examples of expected confidentiality are:
- Financial information
- Data of Employees, Partners, Missionaries, and Vendors.
- Data entrusted to our ministry by external parties.
- Private or off-limit spaces
Should Do
- Lock or secure confidential information at all times.
- Shred confidential documents when they’re no longer needed.
- Make sure they only view confidential information on secure devices.
- Only disclose information to other employees when it’s necessary and authorized.
- Keep confidential documents inside our ministry's premises unless it’s necessary to move them.
Should Not Do
- Use confidential information for any personal benefit or profit.
-Disclose confidential information to anyone it doesn't concern outside of our ministry.
- Replicate confidential documents and files and store them on insecure devices.
- Breech spaces that are not authorized for that individual, such as entering someone else's office without their permission, looking through someone's personal items such as a desk drawer or cabinet, etc.
Employees who stop working with the ministry must return confidential files and delete them from their devices.
No previous or current employee may disclose or give access to confidential Ministry information in any way or at any time unless otherwise authorized by Management. This includes, but is not limited to, campus specifics, campus residents, location of ministry events or projects, finances, and activities of Ministry personnel.
A breach of confidentiality could result in your immediate termination.
Electronics &Emails
Ignition633 Ministries, Nigeria employees are required to use various forms of electronic communications in their work for the Ministry, including, but not limited to, computers, email, telephones, voicemail, instant messages, text messages, internet, cell phones, and smartphones. All communications transmitted by the above-mentioned electronic means and provided by the Ministry remain the sole property of the Ministry and are to be used for Ministry business only and not for personal use.
Employees who misuse electronic communications and engage in any form of criminal behavior or behavior that is detrimental to the Ministry's interests, including but not limited to defamation, copyright or trademark infringement, misappropriation of trade secrets, discrimination, harassment, or related actions, will be subject to discipline, including immediate termination, and may be referred to the appropriate authorities when necessary.
Ignition633 Ministries, Nigeria reserves the right to access and review electronic files, messages, internet use, blogs, tweets, instant messages, text messages, email, voice mail, and other digital archives and to monitor the use of electronic communications as necessary to ensure that no misuse or violation of Ministry policy or any law occurs.
Ministry Equipment
Expectation
Employees may receive a Ministry cell phone, laptop or other device. Unless otherwise mentioned in your position description, any equipment we offer belongs to our Ministry, and you may not sell it, give it away, or keep it if you are terminated or resign. You are responsible for keeping our equipment safe and in good condition. If your equipment breaks or malfunctions, you must fill out an Incident Report. You are responsible for repairing damages due to negligence.
If you are part of our corporate cell phone plan, please use your phone within our plan’s restraints. You may have to pay any extra charges yourself.
Theft And Damage
Inform us immediately and fill out an Incident Report if the Ministries equipment is stolen or damaged. We might be able to trace stolen laptops and cell phones. Please also file a theft statement (affidavit) with the police and submit a copy to HR.
Ignition633 Ministries, Nigeria, reserves the right to monitor Ministry-related employee activity on social media.
If you have any questions about your department's confidentiality& electronics policy, please get in touch with your supervisor or HR.
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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.