Policy - Confidentiality

Section: Human Resource Policies  
Policy Owner: Ignition633 Ministries Nigeria Human Resources  
Policy Name: Confidentiality &Electronics Policies  
Origination Date: August 2025

Purpose
The purpose of this policy is to safeguard all confidential and proprietary information entrusted to employees of Ignition633 Ministries. It sets the standard for how such information should be handled to protect the privacy, security, and integrity of the Ministry, its personnel, partners, and associated entities. By adhering to this policy, employees help maintain the trust placed in the Ministry and prevent any unauthorized use, disclosure, or exploitation of sensitive information.

Scope
This policy applies to all current and former employees of Ignition633 Ministries, regardless of position or length of service. It governs the handling, storage, access, and disclosure of confidential information, whether in physical or digital form. This includes, but is not limited to, financial records, personal data of employees and partners, information entrusted by external parties, and private spaces within the Ministry. The policy remains in effect both during and after employment, and any breach—whether intentional or accidental—may result in immediate termination and potential legal action.

Confidentiality
We designed the ministry's confidentiality policy to explain how we expect our employees to treat confidential information. Employees may sometimes unavoidably receive and handle personal and private information about colleagues, partners, and our ministry. We want to make sure that this information is well-protected.

Confidentiality Policy
Confidential and proprietary information is secret, valuable, expensive, and easily replicated. Common examples of expected confidentiality are:

- Financial information
- Data of Employees, Partners, Missionaries, and Vendors.
- Data entrusted to our ministry by external parties.
- Private or off-limit spaces

Should Do
- Lock or secure confidential information at all times.
- Shred confidential documents when they’re no longer needed.
- Make sure they only view confidential information on secure devices.
- Only disclose information to other employees when it’s necessary and authorized.
- Keep confidential documents inside our ministry's premises unless it’s necessary to move them.

Should Not Do
- Use confidential information for any personal benefit or profit.
-Disclose confidential information to anyone it doesn't concern outside of our ministry.
- Replicate confidential documents and files and store them on insecure devices.
- Breech spaces that are not authorized for that individual, such as entering someone else's office without their permission, looking through someone's personal items such as a desk drawer or cabinet, etc.

Employees who stop working with the ministry must return confidential files and delete them from their devices.

No previous or current employee may disclose or give access to confidential Ministry information in any way or at any time unless otherwise authorized by Management. This includes, but is not limited to, campus specifics, campus residents, location of ministry events or projects, finances, and activities of Ministry personnel.

A breach of confidentiality could result in your immediate termination.

If you have any questions about your department's confidentiality& electronics policy, please get in touch with your supervisor or HR.

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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.