Policy - Solicitation
Section: Human Resource Policies
Policy Owner: Ignition633 Ministries Nigeria Human Resources
Policy Name: Solicitation Policy
Origination Date: August 2024
Purpose
This policy states clear guidelines regarding solicitation on Ministry property to create a respectful and professional environment. It applies to all employees and visitors.
Scope
This policy addresses all activities involving soliciting goods, services, use of Ministry property for sales, or promotion of events that individuals display on their bodies, particularly those related to outside events.
Definition
Solicitation refers to seeking or requesting something from others, often formally or persistently. This can include asking for donations, selling goods or services, or seeking participation in various activities or programs.
Policy Statement
No Sales Activities
The Ministry generally prohibits sales activities on its property, including the sale of goods, merchandise, or services. However, exceptions are allowed under specific conditions to ensure such activities do not interfere with the workflow. Employees may engage in limited sales activities, provided they adhere to the following guidelines:
1. Location: Sales items must be kept within the employee's workstation.
2. Timing: Sales transactions are only permitted during designated break times to avoid distractions during work hours.
3. Non-Disruption: Sales activities must not interfere with the employee's responsibilities or the overall workflow within the Ministry.
No Solicitation of Other Programs or Events
Solicitation for participation in or promotion of programs, events, or activities not organized or endorsed by the Ministry is prohibited. This applies to both internal and external programs or events.
Exception for Approved Activities
The Ministry’s Chief of Staff must explicitly approve an exception to this policy. Requests for exceptions should be submitted in writing and will be reviewed on a case-by-case basis.
Procedures
Request for Exception
Requests for exceptions must be submitted to the Ministry’s Executive Leadership (The Chief of Staff) at least ten days before the proposed activity. The request should include details about the nature of the solicitation/event.
Enforcement
Any individual found to violate this policy will be subject to appropriate corrective actions, which may include verbal or written warnings.
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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.