Procedure - Camera Maintenance
Section: Human Resource Procedure
Policy Owner: Ignition633 Ministries Nigeria Human Resources
Policy Name: Camera/Video Maintenance Procedure
Origination Date: October 2024
Purpose
The Camera/Video Maintenance Procedure ensures that all media equipment and files are handled properly and organized systematically. This process helps preserve the integrity of media files, ensures equipment safety, and maintains the professionalism of content management within Ignition633 Ministries Nigeria.
Scope
This procedure applies to all employees who use or manage camera and video equipment for Ignition633 Ministries Nigeria. It covers the daily processes for file organization, storage, and equipment care after events and activities. The scope also includes guidelines for the ministry's device usage, equipment protection, and restrictions on official media content for personal purposes.
Camera/Video Maintenance Procedure
After each day of taking pictures/videos
Take an SD card and upload all the photos and videos in the My Cloud OS drive Media Folder. Please organize in the following manner:
Step 1. Pick Relative Folder — Campus Life, Outreach, Business, Political, Trips, Socials
- Please note: The Socials folder is ONLY for media drafts (newsletter & social media)
- Please note: The Trips folder is specifically for visiting missionary trips and any events outside of Benue (for example, a Women’s Conference in Jos)
Step 2. Choose Current Year — 2021, 2022, 2023, 2024, etc.
Step 3. Create Folder and Label Properly — “[INSERT MONTH-DAY-YEAR HERE] [INSERT EVENT HERE]”
Example: “01-25-23 IDP Camp Outreach”
Step 4. Within the Folder, Create The Following Folders
- “Edited”
- “Raw”
- “Videos”
Within the Videos folder, there will be two additional folders:
- Raw Videos
- Edited Videos
Note: any completed social media template videos will be uploaded to this folder. Please ask your supervisor if you have any questions.
Step 5. Adding To The "Socials" Folder
- Create a Folder Labeled — “N&S for Publish Date [INSERT PUBLISH DATE HERE].”
Example: “N&S for Publish Date November 15th”
- Add all edited media (photos and videos) and Socials Draft (Word Document) to the created folder.
Step 6. Adding To The "Srips" Folder
- Create Folder Labeled — “[INSERT TRIP NAME HERE] [INSERT DATE RANGE HERE]
Example: “American Missionary Visit January 5-15, 2024”
Within the created folder, add the folder of each trip event labeled properly (refer to step 3) and folders of organized content properly (refer to step 4).
Create a quick Microsoft Word document to generally oversee what event was done that day and put it in the proper event folder
- Can be made in bullet point form.
Note: This does not apply to the SOCIALS folder.
- Put the camera away properly —Please make sure the camera is fully charged.
Additional Notes
- Camera straps and other protective gear must always be worn when handling equipment.
- All official Ignition633 camera equipment should not be used for personal photos/videos.
- At an event, you are allowed to use your phone at the allowance of your supervisor and leadership over the event. You are not to. publicly post any official Ignition633 media content on your social media without the permission of your supervisor and leadership.
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This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.