Policy - Coordinator Weekly Tasks

Section: Human Resource Policies  
Policy Owner: Ignition633 Ministries Nigeria Human Resources  
Policy Name: Coordinator Weekly Tasks Policy   
Origination Date: October 2024

Purpose
This policy outlines the weekly responsibilities of the Media Coordinator at Ignition633 Nigeria to ensure consistent and efficient operations within the department. It provides clear expectations for task management, content creation, and event coordination.

Scope
This policy applies to media Coordinator within the ministry, detailing their core weekly duties to support departmental collaboration, project progress, and the achievement of organizational goals

Policy Statement
Management
This entails overseeing all media staff and managing media budgets. Other aspects of this include;
- Assigning daily tasks to members of the department.
- Supervising tasks assigned to various members of the Media department
- Carrying out quarterly performance reviews of each media staff for the Media Director
- Attending supervisory meetings as a representative of the Ignition633 Nigeria media and reporting progress on behalf of members.
- Carefully handling funds for the media department; you should report to the Campus Director daily for all financial needs and requests
 and thoroughly communicate with the Director of Media for any purchase.

Content Creation
- Research recent happenings and the most engaging posts for social media
- Create content drafts for social media and newsletter posts
- Edit all media content before forwarding it to the Media Director
- Conduct Live interviews for all Ignition633 Nigeria Media platforms.

How to Manage Social Media
Understand the Ministry
Understanding what the Ministry stands for and how the public perceives us is critical to managing social media successfully(Including the mission, Vision, core values, logo, name, and testimony).

Know your target audience
This means knowing your target audience, whom the Ministry is trying to reach. This helps craft social media content that gets people engaged with your posts.

Set goals
Setting goals helps guide how you manage social media accounts and provides a metric for success. Goals can help maintain your budget and hold you accountable. Use the SMART method to set better goals:
- Specific: Define your goal.
- Measurable: Use metrics to track your goal.
- Achievable: Be sure you have the resources to reach your goal.
- Realistic: Set goals that are possible for you and the company.
- Time-bound: Give the goal a time frame in which it needs to be reached.

Create accounts on multiple platforms
The ministry already has accounts on relevant social media platforms. Your Supervisor will notify you when another account needs to be created on a new platform, communicate the need to create a new account with your Supervisor. Having an account on multiple platforms extends your reach. Instagram, Facebook, Pinterest, LinkedIn, and YouTube are among the most popular for business. 

Engage with your audience
Ways to engage your social media audience include:
- Answering their questions
- Asking them questions to get opinions
- Creating games, they can play
- Organize contests
- Offer exclusive discounts and promotions (where applicable)
- Recognize customers especially
- Allow audience-generated content
- Reflect a Christlike attitude and personality in all your posts.

Create quality content
Your target audience is more likely to engage with relatable, creative content that informs. Consider also creating content designed for each platform; for example, a video may perform best on YouTube and Facebook, while photos are best suited for Instagram. 

Event Coordination
Before the Event: Meet with all photo-videographers you have assigned to the event, making sure they are prepared with their gear and a game plan of what to capture.
At the Event: Be polite yet assertive in ensuring your team has the space and availability to capture what they need.
After the Event: Follow up with the photo-videographers assigned to ensure they have their gear and follow camera maintenance protocol.

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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.