Procedure - Securing Premises

Section: Human Resource Procedures 
Procedure Owner: Ignition633 Ministries Nigeria Human Resources 
Procedure Name: Securing Premises Procedure 
Origination Date: July 2024 

Purpose
This procedure outlines the essential measures and responsibilities for securing the Ministry's premises, emphasizing the critical role of gate guards in maintaining safety and preventing unauthorized access. It guides gate guards in implementing effective security protocols, ensuring the protection of personnel, assets, and information within the Ministry’s designated areas. 

Scope
This procedure applies to all gate guards securing the Ministry's premises. It covers the critical aspects of security management, including patrolling the premises, monitoring for potential threats, controlling access, conducting inspections, and maintaining clear communication. The procedure ensures that gate guards understand and fulfill their vital role in preventing illegal activities, responding to external threats, and upholding the safety and security of the Ministry’s property and personnel.

Definition
Securing premises involves implementing comprehensive physical and procedural measures to protect against unauthorized access and potential threats and ensure the safety of personnel, assets, and information within the designated area."

How to secure premises
The Lord is the first line of defense for the ministry's campus property. However, the gate guard is a physical defense against any illegal activity or external threat. Your role is of the utmost importance, and your preventative measures are instrumental in deterring crime and maintaining safety for everyone. Here are key responsibilities and guidelines for effective security management:

Patrol Premises
Do not stay in one place for too long when working. Please always patrol your environment and make sure that it is safe. Regularly making the rounds will help ensure the safety of personnel and premises and prevent damage, burglary, and other unexpected occurrences.

Monitor Premises
Always be alert and monitor and observe the environment you protect. If necessary, investigate or call for help from the security guards.

Control Access
Control access for employees, visitors, and outside contractors and ensure only authorized individuals can access the Ministry's property.

Inspection
Inspect buildings and ensure doors and access points are properly locked up and secured.

Communication
Being a gate guard is not just about patrolling and ensuring safety. It's about being an effective communicator. Your role in safeguarding the building, personnel, and valuable things is significant. Your ability to communicate effectively and efficiently is a powerful tool in maintaining security.

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This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this procedure, employees should contact the HR department at hr.nigeria@ignition633.org.