Procedure - Emergency Response Plan (ERP)

Section: Human Resource Policies  
Procedure Owner: Ignition633 Ministries Nigeria Human Resources  
Procedure Name: Emergency Response Plan
Origination Date: July 2024 

Purpose
This policy establishes a comprehensive framework for responding to emergencies at Ignition633 Ministries. It is designed to ensure that gate guards understand their critical role in emergencies, including the procedures for alerting, investigating, and coordinating with protocol officers and emergency responders. 

Scope
This policy applies to all gate guards and protocol officers involved in emergency response at Ignition633 Ministries. It encompasses procedures for responding to various emergencies, including security breaches, fire, or other critical incidents. The policy outlines the gate guards' responsibilities in alerting strikers, investigating situations, and coordinating with the protocol officer and emergency responders.

Definition
Emergency: An emergency is an unplanned event or incident that can cause death or significant injury to employees, students, visitors, residents, or the public, shut down operations, cause physical or environmental damage, or threaten the ministry’s public image.
Emergency Response Plan: The Emergency Response Plan is not just a document but the cornerstone of our preparedness. It guides us in preparing for, mitigating, responding to, and recovering from an emergency. It provides a coordinated response and clear command line, ensuring the safety and well-being of our employees, students, visitors, and the public.

Role of the Gate Guard
The nature of the emergency often determines the role of gate guards in an emergency. For example, an emergency response to an intruder depends on the severity of the situation. The gate guard can either do the following:
- Alert the strikers and radio the protocol immediately.
- Investigate the intrusion and secure the area.

Emergency Situations
General
- In an emergency, the protocol officer will initiate selected response plans and any related communication plans as required.
- Depending on the severity of the emergency, Gate Guards will be required to work with the Protocol Officer to guide everyone through the emergency, determine available options, initiate action, and coordinate communication issues with the Ignition633 leadership.
- The Protocol Officer will call upon the gate guards as necessary.
- The Protocol Officer will clearly announce the emergency and the following line of action to everyone as trained.
- The Chicken Coop entrance will be the emergency center depending on the “call to action.”
- Where police or fire officials are involved, they are responsible for taking jurisdiction over all activities. The Protocol Officer will manage the deployment of the Ministry’s resources.

Advance Notification
If there is a warning of an impending emergency:
- The protocol officer shall be contacted and initiate whatever response plan they deem necessary.
- Ignition633 leadership shall be informed.
- The transport or protocol officer shall contact the police if necessary.

Post-Incident
During the post-emergency phase, gate guards/security team shall:
- Debrief and continue communication, as required, with the Ignition633 Nigeria community.
- Coordinate ongoing support activities as required.
- Fill out incident report forms and document details of events in the daily records book.

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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.