Procedure - How Master Carpenter Assign Tasks
Section: Human Resource Procedures
Procedure Owner: Ignition633 Ministries Nigeria Human Resources
Procedure Name: How Master Carpenter Assigns Task Procedure
Origination Date: October 2024
Purpose
How Master Carpenter Assigns Task Procedure outlines a structured approach to assigning tasks within Ignition633 Ministries Nigeria's workshop. By focusing on clear communication and setting clear expectations, the procedure will encourage accountability, skill-building, and productivity among carpenters. It ensures that all tasks align with the ministry’s standards and goals.
Scope
This procedure applies to the master carpenter and all team members involved in task assignments. It includes guidelines on communication, clarifying expectations, encouraging transparency, and promoting independence. By reinforcing these practices, the procedure supports improved work organization, skill assessment, and performance tracking.
Policy Statement
The master carpenter assigns and lays out jobs for carpenters and closely allied workers. He supervises to ensure all tasks are completed to the ministry's standard. Properly assigned tasks will push your employees, projects, and department forward. Here's how.
- Strengthens accountability and trust between you and your employees.
- Allows your team to teach new skills and perfect old ones.
- Enhances better work organization.
- Makes for a great basis for performance reviews, etc.
Basic Tools
Communicate The Bigger Picture
When discussing the bigger picture, emphasize how each team member’s task impacts overall project progress. Remind staff that every task is a piece of a larger puzzle, showing them how their work contributes meaningfully. People are often more motivated and productive when they see the impact of their efforts on the broader goals.
When assigning tasks, clarify how each one fits into this bigger picture. For example, saying, “Your work on X will support Y and Z,” reinforces the importance of their role in the project's success
Get Your Employees Excited To Commit
Communicating the bigger picture ignites initial motivation, but true commitment requires clarity on the task's involvement. Define the task clearly so team members understand how to proceed and achieve the desired result. Provide specific directions and ensure they clearly understand; the clearer the instructions, the more motivated they’ll be to complete the work.
Encourage Transparency
Encourage everyone to log their daily tasks in a timesheet to track what they're working on. When assigning tasks, include deadlines or ask employees to estimate how long the work will take. You can also create a daily work roster to monitor their progress.
Timesheets will enable you to monitor tasks and the people doing them. This will help you:
- Assess people’s skill sets and show where your employee needs improvement.
- Identify their strengths and see how they can benefit your department when planning.
- Identify any wasted time and how things can be done better.
Be less when performing assigned tasks to mitigate dependency.
Employees often seek their supervisors' opinions on tasks or performance. However, problems occur when supervisors are too involved. Instead, designate reliable team members to handle minor issues, allowing you to focus on the bigger picture and direct your energy where it is mostly needed.
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This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this procedure, employees should contact the HR department at HR.nigeria@ignition633.org