Procedures - Medication Administration
Section: Human Resource Procedures
Procedure Owner: Ignition633 Ministries Nigeria Human Resources
Procedure Name: Medication Administration Procedures
Origination Date: January 2025
Purpose
To ensure the safe, accurate, and timely administration of medication to children when required. These procedures aim to protect the child’s health and well-being by ensuring that medications are given as prescribed, with proper documentation and in accordance with health and safety regulations.
Scope
Includes training staff in safe medication practices, maintaining accurate records, securely storing medications, obtaining parental consent, communicating with parents and healthcare providers, addressing side effects, and ensuring compliance with legal and regulatory requirements.
Definition
Medication: is a substance or drug used to treat, prevent, or manage medical conditions or symptoms.
Administration: refers to the process of managing, overseeing, or carrying out specific tasks, duties, or procedures.
Medication Administration Procedures
The Medication Administration Policy outlines the guidelines and procedures for the safe and responsible medication administration to individuals under our care.
Medication Administration Personnel
- Authorized Personnel: Only trained and authorized personnel are allowed to administer medication. Authorization is based on appropriate training and qualifications.
- Qualification: If applicable, medication administration personnel must meet state or local licensing or certification requirements.
Medication Administration Procedures
- Prescription Medication: Medication will only be administered when prescribed by a licensed healthcare provider, with a written or electronic prescription.
- Authorization Form: Parents or guardians are required to complete a Medication Authorization Form providing details about the medication, dosage, administration instructions, and any potential side effects.
- Storage: Medications will be stored securely in their original containers in a designated, locked area, with limited access to authorized personnel only.
- Verification: Medication personnel verify the medication with the label before administration, ensuring it matches the prescription.
- Documentation: Accurate records will be maintained for each instance of medication administration, including date, time, medication name, dosage, route, and personnel administering the medication.
- Disposal: Expired or discontinued medications will be disposed of following appropriate guidelines and regulations.
- Emergency Medication: Protocols for handling emergency medications, such as epinephrine for severe allergies, will be established and followed as needed.
EMERGENCY CONTACT FORM
| Child Information | ||
| Child’s Full Name: | Likes to be Called: | |
| MALE FEMALE | DOB: DD/MM/YYYY | Age: |
| PRIMARY CONTACT: | ||
| Name: | Relationship: | |
| Home Address: | ||
| Cell Phone: | Home Phone: | Work Phone: |
| Name of Employeer: | Email Address: | |
| SECONDARY CONTACT | ||
| Name: | Relationship: | |
| Home Address: | ||
| Cell Phone: | Home Phone: | Work Phone: |
| Name of Employeer: | Email Address: | |
EMERGENCY CONTACT FORM
| CHILD’S MEDICAL INFORMATION | ||
| Primary Physician: | Doctor's Phone Number: | |
| Health Insurance Provider: | Policy Number: | Blood Type: |
| Allergies: | ||
| Medications: | ||
| OTHER INFORMATION | ||
| Special Medical Conditions: | ||
| Preferred Hospital: | ||
AUTHROIZATION FORM
| PATIENT INFORMATION | ||
| Patient Full Name: | DOB: MM/DD/YYYY | |
| Home Phone: | Cell Phone: | work |
| Allergies: | ||
| Medications Name: | ||
| Medication Dosage: | Medication Frequency: | Route (oral, injection, etc.) |
| Any Special Instructions: | ||
| OTHER INFORMATION | ||
| Special Medical Conditions: | ||
| Preferred Hospital: | ||
| AUTHORIZATION | ||
| I understand the purpose and potential side effects of the prescribed medication and medical procedures. I agree to inform the healthcare provider of any allergies or adverse reactions experienced by the patient. I agree to notify the healthcare provider promptly if there are any changes in the patient's health condition or medication regimen. | ||
| I,[PARENT NAME] __________________________________, hereby authorize Ignition633 Clinic___________________________________ and its staff to administer prescribed medication and perform medical procedures as deemed necessary for the treatment of the above-named patient. This authorization is valid from ____________ [Start Date] to _____________ [End Date] unless otherwise revoked in writing. In the event that I cannot be reached during an emergency, I authorize the healthcare provider to take any necessary actions to safeguard the patient's health and well-being. | ||
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This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.