Policy - IT Security
Section: Human Resource Policies
Policy Owner: Ignition633 Ministries Human Resources
Policy Name: IT Security Policy
Origination Date: April 2025
IT Security Policy
Purpose:
The IT Security Policy establishes standards for securing information technology resources and protecting sensitive data at 633Donor Solutions. This policy ensures the confidentiality, integrity, and availability of all electronic information and systems. The policy provides guidelines for access control, data protection, and security incident response.
Scope:
This policy applies to all employees, contractors, and third parties who access 633Donor Solutions' IT systems and data. It covers all technology resources including computers, networks, applications, and data storage systems. The policy addresses both physical and logical security controls and establishes requirements for compliance with relevant regulations and standards.
Policy:
Access Control and Authentication:
Proper access management is fundamental to protecting our systems and data from unauthorized use. These measures ensure that only authorized individuals can access sensitive information.
- All system access must be provided on a least-privilege basis, granting only the minimum permissions necessary for job functions.
- Multi-factor authentication is required for accessing all systems containing sensitive or confidential information.
- User accounts must be reviewed quarterly to verify appropriate access levels and promptly disabled when employment ends.
- Password requirements include minimum 12-character length, complexity, and an annual rotation schedules.
Data Protection and Privacy:
Safeguarding organizational and donor data is critical to maintaining trust and meeting compliance obligations. These standards outline how data must be handled and protected.
- All sensitive data must be encrypted both in transit and at rest using industry-standard encryption protocols.
- Data classification guidelines must be followed when handling, storing, and transmitting information based on sensitivity levels.
- Regular data privacy training is mandatory for all staff with renewal required annually.
- Suspected data breaches or privacy violations must be reported immediately for investigation.
Security Monitoring and Incident Response:
Vigilant monitoring and swift response to security incidents minimize potential damage to systems and data. These procedures establish our detection and response framework.
- All systems must maintain security logging with centralized collection and review by the IT security team.
- Suspected security incidents must be reported within one hour of detection.
- The Incident Response Team will follow established procedures for containment, investigation, and remediation of security events.
- Post-incident analysis must be conducted after each security incident to identify improvements to security controls.
Compliance and Enforcement:
Adherence to this policy is essential for maintaining a strong security posture and meeting regulatory requirements. These guidelines establish oversight and accountability measures.
- Annual security assessments will be conducted to evaluate compliance with this policy and identify improvement opportunities.
- All employees must acknowledge this policy during onboarding and annually thereafter through the compliance training program.
- Violations of this policy may result in disciplinary action up to and including termination of employment.
- Questions regarding policy interpretation or implementation should be directed to support@ignition633.org for clarification.
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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this policy, employees should contact the HR department at hr@ignition633.org.