Policy - Cash Handling

Section: Human Resource Policies   
Policy Owner: Ignition633 Ministries Human Resources   
Policy Name: Cash Handling Policy    
Origination Date: September 2024 

Cash Handling Policy

Purpose: 
This Cash Handling Policy establishes guidelines and procedures for the secure, accurate, and efficient handling of cash and cash equivalents within our caging operations. It aims to minimize risk, prevent loss, and ensure compliance with regulatory requirements.

Scope: 
This policy applies to all employees handling cash or cash equivalents within our caging operations. It covers all cash-related processes including acceptance, storage, transfers, counting, reconciliation, and reporting.  
 
Policy:
Constant Supervision:
Never leave cash unattended, including in cash registers, on desktops, or in cash drawers. When leaving a workstation, even briefly, secure all cash in a locked location. 

Restricted Access:
Limit access to cash handling areas to authorized personnel only.  

Secured Entrances:
Keep doors to cash handling areas always locked. 

Discreet Counting:
Count and handle large sums of cash out of public view. 

Minimal Working Funds:
Maintain minimal working cash funds. Store excess funds in a locked device or deposit them in the designated financial office.  
 
Designated Use:
Use received cash solely for its intended purpose. Do not use it for making change, petty cash, expenditures, or refunds. 

Secure Storage:
During non-operational hours, store all cash in a secure device such as a safe or locked location. 

Separation of Funds:
Never mix company cash with personal funds, deposit company funds in personal accounts, or remove company funds from the premises for safekeeping. 

------------------------------------------------------------------------------------------------------------------------------ 
This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.   

For any questions or further assistance regarding this policy, employees should contact the HR department at hr@ignition633.org.