Policy - Master Carpenter Task Assigning

Section: Human Resource Policies  
Policy Owner: Ignition633 Ministries Nigeria Human Resources  
Policy Name: Master Carpenter Task Assigning Policy   
Origination Date: October 2024

Purpose:
The Master Carpenter Task Assigning Policy outlines a structured approach to assigning tasks within Ignition633 Ministries Nigeria's workshop. By focusing on clear communication and setting clear expectations, the policy will encourage accountability, skill-building, and productivity among carpenters. It ensures that all tasks align with the ministry’s standards and goals.

Scope:
This policy applies to the master carpenter and all team members involved in task assignments. It includes guidelines on communication, clarifying expectations, encouraging transparency, and promoting independence. By reinforcing these practices, the policy supports improved work organization, skill assessment, and performance tracking. 

Policy Statement
The master carpenter assigns and lays out jobs for carpenters and closely allied workers. He supervises to ensure all tasks are completed to the ministry's standard. Properly assigned tasks will push your employees, projects, and department forward. Here's how.
- Strengthens accountability and trust between you and your employees.
- Allows your team to teach new skills and perfect old ones.
- Enhances better work organization.
- Makes for a great basis for performance reviews, etc.

Basic Tools
Communicate The Bigger Picture

When discussing the bigger picture, emphasize how each team member’s task impacts overall project progress. Remind staff that every task is a piece of a larger puzzle, showing them how their work contributes meaningfully. People are often more motivated and productive when they see the impact of their efforts on the broader goals.
When assigning tasks, clarify how each one fits into this bigger picture. For example, saying, “Your work on X will support Y and Z,” reinforces the importance of their role in the project's success

Get Your Employees Excited To Commit
Telling people aboutCommunicating the bigger picture andignites showinginitial themmotivation, thatbut ittrue iscommitment possiblerequires isclarity not enough, communicatingon the biggertask's pictureinvolvement. simply ignitesDefine the spark; but for them to fully commit to the task, you need to define what that task entails.clearly Theyso shouldteam bemembers able to pictureunderstand how to go about the work,proceed and how to achieve the desired result. GiveProvide specific directions on how the task should be done, and make sureensure they understandclearly becauseunderstand; the clearer the instructions, the more motivated they willthey’ll be to complete the work.

Encourage Transparency
Encourage everyone to inputlog their daily tasks for the day in a timesheet. Timesheets aimtimesheet to get an accurate idea oftrack what everyone isthey're working on at any given time.on. When youassigning providetasks, assignmentsinclude deadlines, or ask employees to employees, label them with deadlines. Alternatively, you can ask for employees’ assessments onestimate how long the work wouldwill take them and use those timeframes.take. You can also makecreate a general daily work roster andto monitor their progress.
Timesheets will enable you to monitor tasks and the people doing them. This will help you;
- Assess people’s skill sets and show where your employee needs improvement.
- Identify their strengths and see how they can benefit your department when planning.
- Identify any wasted time and how things can be done better.

Be less when performing assigned tasks to mitigate dependency.
ItEmployees isoften common for employees to askseek their supervisorssupervisors' for their opinionopinions on a specific tasktasks or performance. TheHowever, problemproblems arisesoccur when yousupervisors needare too involved. Instead, designate reliable team members to be more involved with the process. Learn not to jump in every time people call for your aid. Instead, assign reliable people who can addresshandle minor issuesissues, whileallowing you handle the big picture. Learn how to focus on the bigger picture and direct your energy where it is neededmostly more.needed.

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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org