Policy - Professional Language
Section: Human Resource Policies
Policy Owner: Ignition633 Ministries Nigeria Human Resources
Policy Name: Professional Language Policy
Origination Date: August 2024
Purpose
This policy establishes the guidelines for language use within Ignition633 Ministries Nigeria to ensure clarity, consistency, and professionalism in all communications. The policy aims to prevent tribalism and promote using English as the primary language.
Scope
This policy applies to all employees of Ignition633 Ministries Nigeria, including those who communicate in written and verbal form, including official documents and digital content.
Policy Statement
Clarity and Precision
- Use clear and simple language to share information. Avoid complicated words or confusing phrases unless necessary.
- Ensure that all communications are easily understandable.
Professional Tone
- Maintain a formal and respectful tone in all official communications.
- Avoid slang, colloquialisms, and overly casual language.
Consistency
- Follow the Ministry's established style guide for formatting, terminology, and language use while writing emails and correspondents.
- Avoid confusion and use consistent terminology and phrasing across all documents and communications.
Avoiding Tribalism
- Refrain from using language perceived as promoting tribalism or favoritism. Communication should be neutral and objective.
- Ensure that all content is free from references or implications that could promote tribal divisions or exclusivity.
Language of Communication
English is the primary language for all official communications and documentation within the Ministry. Tribal languages should not be used in official documents or communications to maintain a unified and professional standard.
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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.
For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org.