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Procedure - First-In/Last-Out Security Protocol

Section: Human Resource Procedures 
Procedure Owner: Ignition633 Ministries Human Resources   
Procedure Name: First-In/Last-Out Security Protocol 
Origination Date: October 2024   
 
First-In/Last-Out Security Protocol

Purpose:
The First-In/Last-Out Security Protocol is designed to ensure the safety and security of our office premises, assets, and sensitive information. This procedure establishes a consistent and thorough approach for opening and closing the office, minimizing security risks and maintaining a professional work environment. 

Scope:
This protocol applies to all employees who may be the first to arrive at or the last to leave the office premises. It covers the main building entrance, office area, and all interior spaces. The procedure encompasses security measures, including key code systems, alarm management, and general safety practices. While primarily focused on daily operations, this protocol also provides guidance for non-standard hours and emergency situations. 

Protocol:

First-In Protocol:

  1. Approach main building entrance 

  1. Enter secure door key code 

  1. Enter main office area 

  1. Input office key code to unlock office doors 

  1. Turn on lights in common areas 

  1. Check for any signs of disturbance or unauthorized entry 

  1. Power on shared equipment (e.g., printers, coffee machines) 
     

Last-Out Protocol:

  1. Ensure all employees have left the premises 

  1. Turn off all lights in offices and common areas 

  1. Power down shared equipment 

  1. Secure any sensitive documents or valuable items 

  1. Set office area alarm (if separate from building alarm) 

  1. Exit main office area 

  1. Input office key code to lock office doors 

  1. Exit building and ensure main door locks behind you 
     

Additional Considerations:

  • Maintain a list of emergency contact numbers near the entrance 

  • Implement a buddy system for opening/closing during non-standard hours 

  • Regularly change access codes 

  • Conduct periodic security sweeps throughout the day 

  • Install and maintain security cameras at entry/exit points 

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 This procedure will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly.   

For any questions or further assistance regarding this procedure, employees should contact the HR department at hr@ignition633.org.   

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