Policy - Church Secretary Roles and responsibilities

Section: Human Resource Policies  
Policy Owner: Ignition633 Ministries Nigeria Human Resources  
Policy Name: Church Secretary Roles and responsibilities Policy   
Origination Date: December 2024

Purpose
To define the roles and responsibilities of the church secretary, ensuring efficient administrative support, effective communication, and organized record-keeping for the smooth operation of church activities.

Scope
This policy applies to the Church Secretary and other relevant personnel involved in administrative functions at Ignition633 Ministries Nigeria.

Policy Statement
Administrative Support 
- Provide clerical support to church leadership, including pastors, ministers, and ministry teams. 
- Schedule appointments, meetings, and events for leadership and ministry activities. 
- Ensure the smooth operation of the church office through effective management and organization. 

Communication Management 
- Handle all incoming and outgoing correspondence, including emails, letters, and phone calls. 
- Serve as the primary point of contact for church inquiries, ensuring timely and appropriate responses. 
- Prepare and disseminate church bulletins, newsletters, and other official communications. 

Record Keeping 
- Maintain and update membership records, meeting minutes, and official documents. 
- Organize church archives, ensuring records are stored securely and accessible when needed. 
- Document and track all administrative decisions and actions. 

Event Coordination 
- Aid in planning and executing church events, services, and programs. 
- Coordinate logistical arrangements, including venue bookings, material preparation, and volunteer scheduling. 

Financial Assistance 
- Track office-related expenses and ensure compliance with the church’s budgetary guidelines. 
- Monitor inventory levels and order supplies as needed, maintaining accountability for expenditures. 

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This policy will be reviewed annually and is subject to change. Any changes will be communicated to all employees promptly. 

For any questions or further assistance regarding this policy, employees should contact the HR department at hr.nigeria@ignition633.org